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  • Writer's pictureAlterTheater

Now hiring: Business Manager

Updated: Sep 29, 2022

Position Summary

The Business Manager will be responsible for day-to-day operations of a growing $250K non-profit organization with a robust new play development program serving BIPOC artists and other artists from underrepresented identities, and the Arts Learning Project for Native Youth (ALP4NY), an arts education program.

Roles and Responsibilities


  • Prepare and manage annual Organizational Budget, including Production budgets and ALP4NY program budget

  • budgets and financial reports for funders

  • work with Producing Artistic Director to develop mainstage show budgets

  • Manage Accounts Payable, and ensure that strong communication/relationships are maintained with all vendorsTrack employees’ time and submit timesheets to payroll company

  • Prepare check runs for Board Treasurer’s signature

  • Prompt and accurate entry of all payments and deposits into accounting system

  • Responsible for maintaining all daily bookkeeping including maintaining general ledger in Quickbooks, preparing daily banking and deposits, reconciling bank accounts, year end account reconciliation, and generating financial reports as needed

  • Annual 1099 processing and reporting

HR/Personnel Support:

  • Work with Literary Committee, Producing Artistic Directors, Director of New Plays on hiring and personnel related policies, staff trainings, annual performance reviews, and organizational culture

  • Oversee all contractual negotiations with artists, creative teams, administrative and production staffs

  • Build and maintain positive relationships with employees and serve as conduit for communications within company

  • Update and maintain personnel records, manuals and forms

  • Prepare, negotiate, and execute contracts including play licensing agreements, co-production agreements and commission agreements.

  • Oversee all human resource matters

Operations/Office Management:

  • Work directly with Insurance broker to maintain all policies including General Liability, D&O Insurance, Sexual Misconduct Policy, etc.

  • Process all mail and packages, including checking PO box in downtown San Rafael at least once every 2 weeks

  • Oversee the maintenance of AlterTheater’s business licenses and permits

  • Ensure efficiency and accuracy of primary software programs and databases: including Quickbooks, Arts People

  • Coordinate and oversee volunteers

  • Be a model for activating company values, especially centering the spiritual and emotional well-being of Black and Native people

  • Work collaboratively with other staff and volunteers to ensure that all administrative & production needs are met

Production Support:

  • In consultation with Producing Artistic Director, provide production support for rehearsal, tech, and performance periods as needed; provide on-site support at the theater for load-in, tech, and previews

  • Occasional tasks related to Company Management

  • Some event and alternative programming support

Preferred Qualifications

You are an ideal candidate if you possess:

  • Excellent attention to detail

  • Demonstrated commitment to anti-racism

  • Cultural competency to work with Native stories and Native storytellers

  • Cultural competency in Indigenous spaces, including working under a shared leadership model

  • Numerical literacy: likes numbers, spreadsheets, comfortable with Excell

  • Experience in arts administration and/or non profit accounting

  • Excellent project management and time management skills

  • The ability to maintain diplomacy, discretion and/or confidentiality when handling sensitive information

  • The ability to model positive communications and behavior working with artists, artist representatives, co-workers, and vendors from diverse backgrounds

  • Experience with or willingness to learn financial software (Quickbooks)

  • A collaborative nature and strong people skills

  • Proficiency with computers

Special Environmental Factors

  • Far-flung staff (remote working staff, in-person production) ensemble of artists, decentralized leadership

Compensation and Benefits

$20/hour, 20 hours/week.


Remote work, but must be based in the San Francisco Bay Area, and capable of attending to in-person tasks, including checking po box and processing banking needs

More about AlterTheater


AlterTheater develops and produces plays written and performed by the best established and emerging storytellers, presented where people live, work, or play. AlterTheater has been commissioning, developing and premiering new plays in the San Francisco Bay Area since 2008. Its AlterLab playwright residency focuses on writers from underrepresented communities: 85% of writers are women and ⅔ of writers identify as BIPOC (Black, Indigenous, People of Color). While our cohorts are multi-ethnic, we’ve supported more Native playwrights than any other demographic (30%). For 15 years, the company performed in highly visible, non-traditional spaces, primarily storefronts in downtown San Rafael’s pedestrian shopping district, with windows left clear, so passersby could “window shop” theater. AlterTheater seeks to create a more just, more equitable community by:

  • supporting the creative growth of theater artists from historically underrepresented communities;

  • telling stories that reflect the full complexity and diversity of our community; and

  • sharing stories with our full community, in places where people are.

This moment


Work Culture

Company Pay Structure

Applications and Inquiries

Please email a resume and cover letter to: with the subject line: Business Manager

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